How do you draw up a monthly payslip for your employees?

The pay slip is an essential document for any employer and employee. It allows you to detail the remuneration received, social security contributions and taxes collected. But how do you draw up a monthly payslip in accordance with current legislation? This article takes you through the essential steps to create a correct and optimized payslip.

1. The legal obligations of the pay slip

Every employer has the obligation to provide a pay slip to his employee every month. It must include mandatory information, in particular:

• The identity of the employer and the employee.
• The pay period and the date the salary was paid.
• The gross salary and the various deductions (social security contributions, withholding tax, etc.).
• The net salary to be paid.
• The annual accumulation of salaries and social security contributions.

2. What to include in a pay stub

Information on the employer and the employee

• Business name and address.
• SIRET number.
• APE/NAF code.
• Name and surname of the employee.
• Position held and conventional classification.

Remuneration and contributions

• Base salary.
• Overtime and bonuses.
• Social contributions (Urssaf, pension, health insurance, etc.).
• Contribution to vocational training.
• Income tax withheld at source.

Net salary and additional information

• Net to be paid before tax.
• Net to be paid after tax.
• Paid leave and RTT.
• Specific comments or notes.

3. How do I generate a payslip?

Use of payroll software

The use of payroll software makes it possible to automate the calculation of salaries and contributions. Among the popular software:

• Sage Payroll
• PayFit
• Silae
• EBP Payroll

Use of a chartered accountant

Calling on a chartered accountant guarantees that your pay slips comply with current regulations.

Manual generation

It is possible to draw up a payslip in Excel or Word, but this method can be risky due to the complexity of the payroll rules.

4. What are the sanctions in case of non-compliance?

Non-compliance with the issuance of compliant pay slips may result in:

• Fines of up to €450 per missing form.
• Risks of labour disputes with employees.
• An adjustment by URSSAF in the event of an audit.

Writing a monthly payslip is an essential requirement for employers. By using adapted tools and complying with regulations, you ensure smooth and risk-free salary management. Do you need a pro account to simplify the management of your payments? Klark is there to support you!

‍

‍

Image by Michal Jarmoluk From Pixabay